How to Know When It’s Time For a New Printer
June 19, 2019 | Digitex
Office equipment isn’t cheap (well, quality equipment isn’t), but it’s an investment in your business. In many cases, the performance of your staff members depends upon the performance of the tools and equipment you provide them with. If your equipment is beginning to malfunction, for example, you experience paper jams and streaky output or you’ve noticed that your employees are spending more time at the printer than at their desks, it may be time to replace your old office technology.
Here are some warning signs to look for in your printers.
How is the quality of your print jobs? Has it slowly decreased over time? Chances are if you (or your staff) are taking the time to print something, it is valuable—which means, quality matters. A telltale sign that your printer is not functioning like it’s supposed to anymore is print discoloration. Those faint, unwanted lines that just don’t seem to go away could mean it’s time to replace your printer (note: be sure to check your ink supply first!).
Does your printer sound like a bulldozer has infiltrated the office? Loud and constant clicking/grinding sounds should not be coming from your printer, nor should they be ignored. Sure, a little noise is normal, but excessive noise is not.
Do you have to wait a significant amount of time for a print job to be finished? As your printer ages, speed is one of the first things to go. If printing is a daily task, you simply cannot have employees waiting around for their print jobs to be completed. Not only is your investment deteriorating, but your employee's time is also being wasted.
Is your office printer still serving its purpose? Surely, as your organization has grown, your printing needs have increased and developed. The page yield you once needed, may not meet the needs of your current pace and workflow today. It’s possible you need an upgraded device simply because you have a more efficient workflow, which is something to be celebrated!
Are you going through a ton of ink and toner? Older equipment typically uses more supplies than newer models. In terms of best practice, many businesses go by this rule of thumb: never repair a machine that is over five years old. The older your printer gets, the more service it will require and this increases with each year of its life. Investing in a new printer will help eliminate inefficient costs to your business and end up saving you money in the long run.
Sometimes, you can tell it’s time for a new printer just by the size of your ink cartridge. So, tell us, is the ink cartridge in your current device the size of a small pizza box? If you answered yes, it is probably time to update your technology.
Don’t let your office printer’s performance affect your employees’ day-to-day efficiency. Connect with a Digitex rep today and find out what solutions are available to you.